Undersecretaries Helper Secretaries Bureau and Provider Owners Local Administrators Educational Institutions Section Superintendents Market Elementary and Supplementary Educational Institutions Heads All The Others Nervous

Undersecretaries Helper Secretaries Bureau and Provider Owners Local Administrators Educational Institutions Section Superintendents Market Elementary and Supplementary Educational Institutions Heads All The Others Nervous

1. The section of training (DepEd) fears the enclosed specifications of the exchange of Learners’ college reports, which confirms typical activities and methods regarding consult, and discharge of learners’ kind 137 (long-term track record) and type 138 (state cards) throughout open schooling country wide.

2. This insurance policy will make sure the clean and efficient requesting and delivering of learners’ faculty reports without inconveniencing the learners and people.

3. All DepEd assignments and other associated issuances, regulations, and provisions, that are contradictory with this particular insurance policy, happen to be hereby repealed, rescinded, or changed subsequently.



I. Reason

There are 2 standard college registers that show the learner’s account and scholastic and extra-curricular rankings: version 137, referred to as consistent Record, containing the learner’s shape and historical scholastic track record, and version 138 and the state cards which shows the academic abilities of a learner in specific faculty 12 months. DepEd Purchase Number 8, s. 2015, the class room diagnosis Policy, presented the rules on details becoming involved in methods 137 and 138.

Form 138 try released to marks 1 to 10 students every grading years while score 11 to 12 will get it every ending term. To the end of the institution spring, Form 138 happens to be a required report for a learner enroll to another location quality amount as it additionally suggests the learner’s promotional status. Then again, university government obtain the release of Form 137 of marks 1 to 12 students whom convert to a new college or changeover from basic to alternate crossdresser dating apps.

For the absence of defined protocols, the procedure of requesting and launching of recognized school registers of students differs per faculty. This coverage shall build the activities to become implemented because university in dealing with the learner’s college documentation once students enroll, transfer facilities, and request relevant paperwork other related use.

II. Extent on the Strategy

This Order is designed to build common procedures and standards in the consult and launch of learners’ version 137 (long-term track record) and version 138 (review Card) to all schooling and schooling section practices (SDOs) nationwide.

III. Concise Explanation Of Words

  1. Form 137 (Permanent report) – long-lasting school learner tape revealing the traditional academic and co-curricular tape of this learner
  2. Kind 138 (document Card) – file display the scholastic performance of a student in a provided class year
  3. Receiving School – the institution seeking your long lasting data of a transferring learner
  4. Coming college – the school issuing the long-term lists of a transferring student

IV. Rules Statement

The section hereby confirms the normal systems and standards in seeking and launching of learner’s school lists. This device sticks to the DepEd’s view, objective and core prices and signs up for the ideas of:

a. Free, premium fundamental knowledge;

b. Transparency and liability;

c. availability and prompt discharge of learners’ college files; and

d. safety and confidentiality of students’ reports.

Information on Learner’s University Registers

This plan defines the conventional protocols from inside the send of students’ college reports. This strategy points the procedures in asking for the long-term class registers (type 137) for a highly effective transport of paperwork without inconveniencing mom and dad as well as the students.

To ensure the productive production and exchange of students’ faculty lists, the next will be noticed:

a. The send of information of students ought to be made simple and rapid without encumbering the students and adults. But this absolutely will certainly not endanger the privacy and protection of university registers.

b. getting institutes shall protect all long lasting reports (version 137) almost all incoming students prior to the stop of first grading time period. For transferred-in students while in the university annum, pass of documentation will probably be anchored 30 days (30) through the first-day of college work.

c. students and/or his or her mothers or protector commonly permitted to hand-carry the Permanent lists (version 137) into the receiving class.

d. If there is unavailability of type 137 considering situation beyond our management, the Report on deals (class type 5) can be used as substitute, you’ll find from the education unit Office (SDO).

e. The Learner Information program (LIS) will probably be used as system inside demand and release of learner university lists; hence the transaction shall firmly getting between the acquiring and originating institutes merely.

Below steps must accompanied to help the need and release steps:

A. School-to-School Exchange of Type 137

The majority of dealings on send of learner’s class track record normally happen during enrolment time and following beginning of classes. To improve the smooth and fast exchange of data, the flowchart below talks of the entire process of inquire and launch of learners’ type 137between the obtaining faculty and coming class;

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