Undersecretaries Helper Secretaries Bureau and Assistance Directors Regional Directors Universities Division Superintendents People Simple and Additional Classes Heads All The Others Stressed

Undersecretaries Helper Secretaries Bureau and Assistance Directors Regional Directors Universities Division Superintendents People Simple and Additional Classes Heads All The Others Stressed

1. The section of studies (DepEd) challenges the enclosed recommendations of the transport of Learners’ School files, which build standard processes and methodologies throughout the demand, and release of learners’ type 137 (Permanent report) and kind 138 (document credit) to all of open public institutions all over the country.

2. This coverage will guarantee the clean and reliable seeking and launching of learners’ university data without inconveniencing the learners and parents.

3. All DepEd assignments and other associated issuances, rules, and conditions, and those are contradictory using this plan, tends to be hereby repealed, rescinded, or modified properly.



I. Reason

There’s two fundamental faculty data that visually show the learner’s account and academic and extra-curricular standings: version 137, referred to as the fixed history, which contains the learner’s page and historic scholastic tape, and type 138 or the state Card showing the scholastic overall performance of a student in certain college yr. DepEd Purchase Number 8, s. 2015, the class examination Policy, supplied the guidelines from the information as included in types 137 and 138.

Type 138 is actually given to Grades 1 to 10 learners every grading period while marks 11 to 12 will receive they every conclusion session. Following the college seasons, type 138 are a required report for a learner enroll to the next grad levels since it likewise shows the learner’s promotional level. But then, university bodies obtain the discharge of type 137 of score 1 to 12 learners which convert to some other faculty or transition from primary to supplementary.

In the absence of specified standards, the procedure of asking for and issuing of recognized university reports country adult dating sites of students varies per school. This strategy shall develop the functions to be adopted by the school in managing the learner’s college information when learners enlist, transport education, and ask for essential papers for any other appropriate requirements.

Two. Range of Coverage

This arrange will build standard tasks and protocols during the inquire and discharge of learners’ Form 137 (long lasting report) and version 138 (Report cards) in every facilities and colleges department workplaces (SDOs) nationwide.

III. Definition of Consideration

  1. Type 137 (long-term history) – permanent class student tape demonstrating the traditional academic and co-curricular tape regarding the student
  2. Type 138 (Report Card) – paper demonstrating the educational efficiency of a learner in a provided school year
  3. Obtaining college – the school asking for for your long-term registers of a moving learner
  4. Originating University – the school delivering the permanent lists of a transferring learner

IV. Strategy Statement

The division hereby build the standard tasks and practices in seeking and releasing of learner’s university record. This apparatus adheres to the DepEd’s plans, purpose and basic prices and signs up for the basics of:

a. complimentary, good quality standard knowledge;

b. visibility and accountability;

c. convenience and timely release of learners’ faculty registers; and

d. protection and privacy of learners’ documents.

Rules on Learner’s College Reports

This policy describes the normal methods during the transport of learners’ faculty registers. This strategy advice the steps in asking for the long lasting university reports (type 137) for an efficient shift of information without inconveniencing the parents as well as the learners.

To guarantee the productive release and send of learners’ school record, the below will be seen:

a. The transfer of registers of students is made easy and fast without encumbering the students and adults. However, this ought to not just damage the confidentiality and security of college registers.

b. Receiving facilities shall secure all Permanent files (kind 137) of all the incoming learners ahead of the terminate of first grading cycle. For transferred-in students during school spring, transfer of records will be anchored thirty day period (30) from the first day of class attendance.

c. Learners and/or their folks or parent are certainly not able to hand-carry the Permanent data (kind 137) toward the obtaining university.

d. In case there is unavailability of Form 137 as a result circumstance beyond all of our control, the review on deals (college type 5) may be used as alternative, you see inside the institutes department company (SDO).

age. The Learner details method (LIS) will probably be used as platform within the consult and launch of learner college lists; therefore the purchase shall strictly be involving the acquiring and originating institutes merely.

These procedures must followed to enable the consult and production techniques:

A. School-to-School Transfer of Form 137

The bulk of deals on exchange of learner’s class history generally occur during enrolment time and following gap of lessons. To support the easy and quick exchange of lists, the flowchart below describes the entire process of consult and release of students’ type 137between the obtaining college and coming faculty;

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